Selwyn College's Publication Scheme

Introduction to the Publication Scheme
Complaints Procedure

In May 2008, the Information Commissioner provided guidance on a new model for a publication scheme and all authorities will be expected to have revised their publication scheme by the end of December 2008.

The new scheme contains seven classes of information as follows:

The Classes of Information:

1. Who we are and what we do – Organisational information, locations and contacts, constitutional and legal governance"

Selwyn College was founded in 1882 in memory of George Augustus Selwyn, Bishop successively of New Zealand and Lichfield.

Selwyn College legal framework

The modern College consists of the corporate body of the Head, Fellows and Scholars. It is administered according to a set of Statutes which have been in place (with various additions and amendments) since incorporation by Royal Charter on 13th September 1882. The executive bodies of the College are its Governing Body and its Council.

Supplementary policies and procedures detail the staff management procedures; the codes and conduct of College members and employees; the procurement of services, supplies and contracts; and the educational and pastoral guidance and support for students.

In some instances information from the Governing Body, Council and committee minutes will be exempt from disclosure where it contains personal information, information that may damage the commercial interests of the College or that may threaten the health and safety of specific individuals.

Selwyn College Governance and Organisation structure

The College has an established Committee structure that undertakes decisions to support the College's line management structure. The College has documentation detailing the Committee membership and guidance for conducting meetings.

Location of the College and its buildings

Details of the location of the College and its buildings.

Contact details of Administrative Offices and members of the College Fellowship

The telephone and e-mail contact details for each Administrative Office and members of the College Fellowship.

Information and contact details of the Student Representatives

The names and contact details of the College's Student Representation

2. What we spend and how we spend it.

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

The College holds information concerning its strategy and management of financial resources. The Bursar is responsible for accounting, budgeting and finance, helping to make best use of resources and fulfilling statutory responsibilities. Information that may damage the College's commercial interests will be excluded from publication.

Selwyn College Annual Report and Accounts

Report and Annual Accounts

Information that defines how the College undertakes its planning and deployment of resource allocation, how it regulates and the publishes the outcomes

3. What our priorities are and how we are doing – Strategy and performance information, plans, assessments, inspections and reviews."

 Strategy and performance information, plans, assessments, inspections and reviews

College's strategy, management and administration of students progression from admission to completion

This section contains information on how the College manages the administration and progression of their students from admission to course completion, including student support services.

Students Admissions, progression and completion

Student accommodation and administration Information relating to Disciplinary procedures

Quality and standards of learning and support services

Student liaison and policies

Student welfare, associations and activities

4. How we make decisions – Policy proposals and decisions. Decision-making processes, internal criteria and procedures, consultations."

Policy proposals and decisions, decision-making processes, internal criteria and procedures, consultations

The College has an established Committee structure that undertakes decisions to support the Colleges line management structure.

The information in this class provides the

Approved minutes and summaries from College Council and Governing Body

Organisation Chart

Governing Body

College Council

Committees of College Council and Governing Body Minutes

5. Our policies and procedures – Current written protocols, policies and procedures for delivering our functions and responsibilities."

See also Who we are and what we do and What our priorities are and how we are doing

In line with the Colleges priorities, policies and procedures have been established to manage the Colleges human resources and information

Employment strategies, policies and procedures

Equal opportunities and staff development

Research and development funding and policies

Information strategies, policies and procedures

6. Lists and registers – Information held in registers required by statute and other lists and registers relating to the functions of the authority.

 Information held in registers required by statute and other lists and registers relating to the functions of the College.

    Format Fee
6.1 Declaration of Interests Paper (on request) £
6.2 List of College accommodation College Website n/a

The College is required to hold information in certain lists and registers in accordance with policies and procedures 7. Services provided by the College – Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered." The information in this class details the relationships that the College has with its external environment Academic Support Services Public Relations The columns used in this scheme are shown below:

  CLASS (examples of the type of information that fits in this class) and  DESCRIPTION (brief description to aid the public in understanding what the type of information is) FORMAT The media in which the information is to be provided, i.e. paper or electronically (via the Internet or e-mail) FEE Whether there is a charge for any of the information within each class