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IT Acceptable Use Policy


The College network is made available for the use of students, fellows, staff, and visitors for communication with others in Selwyn College, in the University of Cambridge, and on the internet generally, subject to the following conditions of use.

  1. Since the College is connected to the Cambridge University Data Network (CUDN), and thence to the Joint Academic Network (JANET), any user must conform to the Acceptable Use Policies of both the University and JANET. See and for University policies and for those of JANET.
  2. Users agree to pay any fees that may be levied, including fees for excessive use.
  3. The network is to be used primarily for professional purposes, including academic and personal use. Recreational use is permitted, but only on the understanding that authorized professional and academic use must have priority at all times.
  4. All commercial activity is prohibited unless specifically authorised by the IT Manager in writing. This includes the distribution of marketing material.
  5. There must be no interference with the work of another user or any activity which would jeopardize the integrity of data networks, computing equipment, systems programs, or other stored information, by any deliberate, careless, or unlawful act. This means in particular that each user must follow instructions for registering a computer, and must not attempt to use any other IP address than that which is allocated by the College. Also, a user is required to put in place, and keep up to date, appropriate security software including a personal firewall, an anti-virus program, and an anti-spyware program. Other programs, including the operating system, must also be kept up to date.
  6. Excessive use of the network is not permitted. The College has to pay for external use and each user has a limited allocation. If this is exceeded additional charges will be levied. Music, radio, video and file sharing software generally generate such charges and users are advised to avoid or minimise their use. There is no intention to restrict or obstruct users' work, but they are asked to be mindful of traffic costs and to use bandwidth carefully.
  7. Unlawful activities are not permitted, including, but not limited to:
    1. any infringement of copyright. This means that downloads of video or sound are only permitted if the user has been granted, by payment of a fee or otherwise, permission to make a copy. The onward transmission to others of copyright material is also prohibited unless the copyright holder has granted permission for this.
    2. Distribution of offensive material and material intended to, or likely to, harass, distress or defame.
    3. Any infringement of the College’s obligations under the Prevent legislation.
  8. The use of peer to peer software such as BitTorrent, Vuze, uTorrent and similar applications for downloading copyrighted materials is strictly forbidden.

Breach of Conditions

The College Council has implemented the following procedures:

  1. The University Computing Service alerts the College to high traffic or other apparent abuse. The individual concerned is warned or, dependent on condition, immediately disconnected from the network.
  2. An initial interview with the IT Manager will determine whether the traffic has been legitimately generated. In any event, recovery of the costs incurred by the College will be sought from the individual, plus an administration charge of 25%. Reconnection will not normally take place until settlement of these charges.
  3. If, in the opinion of the IT Manager, there is evidence of network abuse, deliberate or negligent generation of excessive traffic, copyright infringement or other illegality, reconnection will be delayed (even if charges have been settled) while the case is referred to the Senior Tutor and/or the Dean. Cost recovery will be sought in all cases, along with an administration charge of 25%. Further disciplinary action will be at the discretion of the Senior Tutor and/or Dean, under the College's normal disciplinary process.